A copy of this ITB will be advertised in the Akron Beacon Journal. A copy will also be posted on the SCCS website, located at www.summitkids.org under the Bidding Opportunities Tab.

MANDATORY Bid Meeting: Prospective Bidders must attend a bid meeting that will take place at Summit County Children Services, 264 South Arlington St., Akron, OH 44306 on August 1, 2022. Please plan to meet at the main entrance to SCCS.

 

 

Registration of Interest and Questions: To ensure receipt of responses to questions that have been e-mailed to SCCS by other Vendors, Vendors are asked register interest in bidding by e-mailing Joseph Cush, Supervisor of Facilities via e-mail to Joseph.Cush@Summitkids.org. Registrations of Interest will be accepted until 4:00PM EST on August 5, 2022. Registration of interest is optional but sttrongly encouraged. Vendors who do not submit a Registration of Interest will not receive copies of the questions submitted by other vendors. All questions regarding the ITB MUST be in writing and e-mailed to Joseph.Cush, Supervisor Of Facilities via e-mail to Joseph.Cush@Summitkids.org on or before 4:00 PM EST on August 5, 2022. SCCS will not respond to questions received after this deadline. .

Bid Submission Deadline Bids must be RECEIVED by SCCS no later than 12:00PM EST on August 11, 2022. Two (2) hard copies of Sealed Bid and a Flash Drive containing all Bid documents must be submitted by mail or hand delivery to Summit County Children Services, ATTN: Joseph Cush, Supervisor of Facilities at 264 S. Arlington, Akron, Ohio 44306. Bids submitted after the deadline set for receipt will not be considered. Proposals should be labeled: "Bid for Snowplow Services 2022." Bids may not be submitted via e-mail, fax, or other electronic means.

Untimely Bids: Any bid received after the submission deadline will be automatically rejected and will NOT be opened. Vendor assumes the risk for any delay caused by any chosen delivery method. It is the Bidder's responsibility to ensure delivery at the time and place specified herein. Any assumption as to the dependability and/or reliability of mailing services, including expedited mail services are made at the Bidder's own risk. Weather-related delays are not an excuse for untimely bids. Requests to modify or withdraw a bid after the Bid Submission Deadline will not be considered.

Reservation of Rights: SCCS reserves the right to reject any or all bids without penalty. SCCS reserves the right to issue amendments or addenda to this ITB at any time. All dates, including the deadline for submission of bids, are subject to change at the sole discretion of SCCS. SCCS shall not be responsible for costs incurred by Vendors for bid preparation.

Bid Opening: Bids will be opened publicly on August 11, 2022 at 12:00PM EST at SCCS, 264 S. Arlington St., Akron, Ohio 44306. The name of each bid Vendor will be read aloud. No other information about the bids will be announced at that time.

A copy of this RFP will be sent to known providers of drop-in respite services and on the SCCS website.

This RFP will remain open on an ongoing basis starting November 1, 2018. The purpose of an ongoing RFP process is to ensure that all potential Providers have an opportunity to respond to the RFP.

Proposals must be submitted to Summit County Children Services, ATTN: Traci Foley, via hand-delivery or mail at 264 S. Arlington Street, Akron, OH 44306. Proposals should be labeled "Response to RFP for Drop-In Respite Services."

Proposals will be evaluated on an ongoing basis while this RFP remains open. Proposals will be evaluated by SCCS within fourteen (14) days of receipt.

 

The Provider(s) to whom a contract shall be awarded will be notified of selection upon receipt of authorization by the Summit County Children Services Board of Trustees.

The contract term is estimated to expire on December 31 with the potential option to extend the contract for additional one (1) year terms at SCCS' discretion and subject to available funding and agreement of the parties to the contract. SCCS may contract with multiple Providers and the contract amount may be divided between selected Providers respectively. At the end of any contract term, SCCS may extend the contract at the rates then existing for the term then in effect to allow for adequate completion for SCCS' competitive procurement process.

A copy will be sent to known providers and a copy will be posted on the SCCS website. Such request will have an indefinite expiration date and SCCS will accept proposals on a rolling basis.

SCCS requests that interested Providers submit a Letter of Intent to Submit a Proposal, attached to this RFP as "EXHIBIT 2" to ensure they receive all communications regarding the RFP. Letters of Intent should be sent via email to JFS Summit-PCSA-RFPPlacement@summitkids.org.

Questions regarding the RFP will be answered within a reasonable time period and must be forwarded in writing to Traci Foley at JFS Summit-PCSA-RFPPlacement@summitkids.org or mailed to Summit County Children Services, ATTN: Traci Foley, 264 S. Arlington, Akron, Ohio 44306. SCCS may provide such questions and their respective answers to any potential Providers.

One (1) Original and One (1) Copy of the fully completed and executed Proposals must be submitted to Summit County Children Services, ATTN: Tracy Foley at 264 S. Arlington, Akron, Ohio 44306. Proposals should be labeled: “Response to RFP for Child Placement Provider Services."

 

The Provider(s) to whom a contract shall be awarded will be notified of selection. Such notice of being awarded a contract, or declined, may take multiple months, at the discretion of SCCS. SCCS reserves the right to extend or shorten such time frame.

The contract term expires April 30, 2021, with the potential option to extend for two (2) additional one (1) year terms. SCCS may contract with multiple Providers and the contract amount may be divided between selected Providers respectively. At the end of any contract term, SCCS may extend the contract at the rates then existing for the term then in effect to allow for adequate completion for SCCS' competitive procurement process.